Using an iPad with Dentrix

First of all, DON’T BUY AN iPAD RIGHT NOW (Jan ’11). Reliable sources say that Apple will be announcing the next generation iPad in 3-4 weeks, and presumably will release the product in March.

I am still using paper charts for storage of pans and forms…and I’m really sick of it. I think that the final barrier has been the awkwardness for patients signing forms. Until 2010 the cleanest option was to hand patients an expensive, heavy tablet PC. However that was not without its problems. As much as I hate Apple, I really think that the iPad will be the device that finally sends medicine and dentistry into true paperless charting.

The advantages to the iPad are relatively light weight, are an impressive tech statement to patients, have great battery life, and have fantastic resale value (a 1-year old iPad usually sells on eBay for $100 less than purchase price. We don’t see this great resale value with Android devices). With 35 competing tablets introduced this week at CES, there will be a strong push toward this form factor for intermediate computing, and that’s nothing but good for us in the dental field.

Currently it looks like there are three different options for using an iPad in the dental offfice:

eCentral’s Kiosk

Dentrix already has the forms functionality working with the iPad. It requires an eCentral Kiosk subscription that is $50/mo. Once you are subscribed you can upload items from the Dentrix Questionnaire module for patients to complete at home or in your office using any type of PC. Because this is all handled as a web app, the user’s computer shouldn’t matter, however they have not worked out kinks in Android. With a Droid X and a Galaxy Tab, the forms do not render correctly (the virtual keyboard has an assortment of upper and lowercase letters, and borders are incorrect). As voiced earlier in this forum, the interface does NOT have a true signature. Rather, you type in initials and the transaction apparently is as legal as any other transaction that occurs on the internet (however this makes me a bit nervous because who is to say that one of our staff members didn’t go in and create a fake document for the patient). For me, though, the $100/mo cost is pretty hefty and is offputting. (the $100 includes unlimited text messaging to your patients, but we already use Google Voice and Autohotkey to send them for free). Dentrix ran all over the country last year doing $25 seminars that primarily served as sales pitches for eCentral. The message I got is that they stand to make a LOT of money getting us addicted to their service.

Pros: clean interface, seamless data importing into Family File (no double entry), simple.
Cons: lacks true signature. costs.

Correction (1/10/11): I apologize that my notes were incorrect. Kiosk is not a part of the communications manager, but rather a part of Website Manager. The $50/mo also includes the ability for patients to log in and check appointments, make payments, and more.

PDF Completion

One could put completable PDFs on their website. Patients then complete the document in their Adobe Reader and print it, bring it to your office, your office enters the necessary data, then scans it to Document Center. For patients who are in the office (most common scenario), they would use an iPad for forms completion using an iPad app for PDFs that allows signatures (you would buy a cheap stylus that works with capacitive touch screens). The completed form is then synced automatically from the app to a Dropbox account which is synced to the receptionists computer. She then enters necessary data and easily imports the completed PDF into Document Center.

Pros: Cheap, offers true, legal signature, online forms access for patients.
Cons: double entry, requires scanning step for pre-completed forms, ?Dropbox HIPAA compliance?

Remote Desktop

One could set up a couple of old computers that are expressly used for being remoted into by an iPad app. The staff member runs the remote app, and brings up the patient’s necessary questionnaires, hands them the iPad, and afterward, assists them in creating a signature in Dentrix Questionnaire Signatures.

Pros: Cheap, seamless data importing into Family File (no double entry).
Cons: No internet forms access, staff must be trained to access these machines and set it up for patients, additional, headless machines must be maintained (must have a Professional version of Windows, not Home), Security (patient could potentially access network from the iPad’s remote desktop application).

Here are a few more thoughts:

  • I wish that Dentrix would break the Communications plan into two plans: Forms and Text Messaging. I am very happy with my free Google Voice setup for SMS.
    For Scenarios 1 and 3: If old, scanned forms are in Document Center and Dentrix questionnaires are stored in another module of Dentrix, have we really solved _the_ problem of not having all of our chart information in one place?
    I am VERY concerned about the legality of medical history forms completed online containing no actual signature.
    I think that 2 iPads would suffice for a 4-operatory dental office. There are six iPads to choose from using these variables: storage (16GB, 32GB, 64GB), 3G access (Yes, No). All iPads have the same size screen, battery, and weight, and all have WiFi. Prices range from $500 (16GB, WiFi only) to $830 (64GB, 3G). None of these six models has shown any variation in resale value. Therefore, for the purposes of our discussion, we don’t need 3G and we don’t need much storage. The $500 model is more than enough to fulfill our needs as a patient forms device.
    Dentrix’s Guru now has an iPad module so you can show education modules using this device. This is mildly interesting and just a small glimpse of what is to come with portable tablets.
  • The Galaxy Tab is a nice Android device that has a 7" screen. It is very portable, but is not quite big enough for patients filling out forms. The prices are more expensive than iPads and, I think, exclusively require 3G contracts. So I definitely do not recommend spending any time looking at this device right now for dentistry. We’ll see if anyone can deliver a good device for very much less than $500. We’ll also see if Apple stays with that $500 entry price point on the second generation. It is just about the first time they’ve offered anything that wasn’t multiple times more expensive than comparable products from competitors.

5 Responses to “Using an iPad with Dentrix”

  1. considering ipad w remote desktop. why wait for new gen. if the cheapest one will work? why not buy one for 100 or less for an older model? can connnect w wireless and it easiest right? which do you use? can they sign on ipad?

  2. The cheapest of Gen One absolutely will work, and will work for a long time. I guess it depends on what Gen 2 brings in the way of specs and price. I just think that the resale values of Gen 1 will fall another $100 when Gen 2 comes out. It’s not a stupid move if you want to get rolling now, but I just think that looking 18 months down the road it is more prudent to wait for Gen 2.

  3. I just learned that ecommerce text messages can be sent but the response the patient makes are not received. So you are purchasing a texting program that is one way. Pts responded to our reminders but we didnt get it and that led to compalints. I have an ipad and would like to use it. thanks for the summary info of options. Hard to understand why reponses weren’t built in to the program. Form filling for patients is the number one issue we have with dentrix. IT needs to be easier and with nice design. PDF’s are easy to design and look way better than dentrix forms that we designed in the questionaire module. I would gladly buy form designs rather than try to get my assistant to do them. We can get rid of the large border art that wastes space on the form. We need an easy way to access the forms rather than dig around in the document center esp med hx’s that are looked at daily.

  4. Hi,

    Could you go into more depth as to how your google messenger is used and integrated with Dentrix?

    Thanks,

    Bob

  5. Bob,
    Did you see this blog entry about using AutoHotkey to scrape the data from an appt card and send the txt msg in Google Voice?
    http://www.blog.danamccall.com/?p=338
    If you still have questions, feel free to ask! My receptionist is not particular computer-savvy, and she is handling these messages really well. Patients love them. Hope this helps!

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